The video is entitled “A Team Meeting”. Quartz Power Group is
an energy company that supplies power to
homes across the UK. The Human Resources Departmental managers have just
started their weekly team meeting, led by Paul – the Head of HR. In this
meeting, the members of the Human Resource Department present each of their
weekly status to the Head of Human Resources (HRD). Based on our analysis, this can be considered
as a good and effective meeting because of the following reasons:
1. The purpose of the meeting is clear,
which is for each section head of HRD to provide status updates. This meeting
also works according to procedure. Furthermore, because this is a weekly
meeting, all of the participants understand the agenda and are prepared.
2. The meeting is headed by a Chairman,
the head of HRD, who controls the discussions.
3. The length of time of the meeting is
correctly defined by the chairman at the start of the meeting. The chairman begins by stating that the meeting
should only last for 20 minutes so that they can have time for main items
afterwards.
4. All the members of the team are in
attendance. Although one member came in late, our group thinks that the
chairman should keep everything on schedule and being late shouldn’t be
permitted. Because if the meeting starts on time, many things can be covered,
and the meeting will be more efficient.
5. The chairman controls the meeting by
hearing each member’s reports and issues in turn. One person speaks at a time
and there are no interruptions.
6. Each member is given an opportunity
to make a contribution to the meeting. When a member of the meeting gives an
opinion, the chairman responds positively.
7. The chairman checks if there are any
issues or difficulties and then confers with the member what action, if any,
should be taken for each problem raised.
8. Solutions to resolve problems are
given a time frame. The chairman limits one member’s task to one week so it
will be done effectively.
9. Alternative solutions are discussed,
where required.
10. At the end of each member’s report
and discussion, the chairman would make a review and recap to avoid any misunderstandings and remind the
member concerned of his/her next task.
11.
The
chairman appears very open and helpful when discussing issues and concerns of
each member. He gives advice and
sometimes volunteers to help.
12.
The meeting should be closed formally by the
chairman, and he should advise the next meeting date and time.
From the video, we can know that
the meeting is a status update meeting. Because the purpose of the meeting is
to keep the team updated and be on top of what’s happening in the Department,
each member make his/her weekly report and any issues needed to be discussed and resolved. To summarize,
the meeting can be categorized as a successful meeting, because the meeting is
organized, the discussions are focused on the issues, the chairman runs the
team meeting very well, friendly and informal. After all participants shared
their updates, the leader recaps what they are going to do.
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